Site administrators can add projects to their department as soon as a project identifier (PID) is generated on Studyline. They become 'Recruiting department' by default. The settings on 'Participant data collected by default' is applied to the new project but this can be modified by editing the individual project configuration.
Some users may find projects added to their department prior to July 2021 does not have this recruiting information attached to their department. Site administrators can edit project configuration and set the department to be recruiting by clicking on the relevant department. This action will apply the department's default participant data collection setting for the project.
Projects can be associated with more than one department. Recruiting departments can add collaborating department(s) to individual projects. Site administrator from the collaborating department can then add themselves as a recruiting team (if required) by editing the project configuration. Collaborating departments can only edit the details of participants recruited by their team.
Recruitment by collaborating department is not mandatory. They could remain as a non-recruiting department if they prefer. They can however view the recruitment by the other team(s) from 'Recruitment summary' under status tab.
Site administrators can link projects from their department to a sub-department if they wish to set the visibility for that project only to certain users. Users associated to the sub-department will be able to see only those projects and not the entire list of projects from the parent department. Site administrators however, can view/edit projects from all of their sub-department(s).
